Remote Meeting Masters
Remote Meeting Attendance Checklist
Updated: Mar 30, 2020
In our Welcome to Hollywood article we talked about how working from home puts you in the movie business. This is true when you are just attending a meeting. This companion checklist is purely practical. Review it before starting each remote meeting. Follow as many of tips as is possible for you. The more items you can follow, the better your online experience!
Studio (My Score: ____ )
____ Reboot your computer 30 minutes before the meeting ____ Turn off all other unnecessary Apps
____ Turn off TVs, phones, tablets, and unnecessary computer devices which may use the Internet
____ Test internet speed after reboot: https://www.speedtest.net/
____ Launch Zoom from the Desktop client
Director (My Score: ____ ) ____ Login 5 minutes before event begins
____ Turn on your Camera
____ Check the framing of your shot before the meeting starts
____ Warn others nearby you are about to start filming
Sound Engineer (My Score: ____ )
____ Find a quiet Location
____ Turn on your microphone
____ Turn off other devices nearby which make sound
____ Use noise cancelling microphones
____ Check your sound before the meeting starts
____ Mute cell phones, tablets, and other devices
____ Tell roommates you are about to go live
____ Check your sound before the meeting starts
____ Put a sign on your studio door begging for quiet
Lights (My Score: ____ )
____ Do not sit in front of windows
____ Be visible, light your face from the front
____ Check for shadows, adjust lights to eliminate unwanted shadows
____ Check for reflections in glasses, adjust lights to reduce reflections
Set Design (My Score: ____ )
____ Ensure your set looks good in your shot
____ Remove unwanted items from the shot
____ Use virtual background if set is inappropriate
Costumes & Makeup (My Score: ____ )
____ Dress better than you think you should
____ Comb or brush available
____ Tissues available ____ Use makeup or face smoothing feature, if appropriate
Actor (My Score: ____ )
____ Do not multitask
____ Make eye contact when talking: look into the camera not at the picture of yourself
____ Speak loud enough to be heard
____ Speak clearly, slow down if necessary
____ Make eye contact when listening: look into the camera not at the picture of yourself
You online presence in remote meetings is a direct reflection on who you are and how others see you, hear you, and treat you.
BONUS Equipment Checklist (My Score: ____ )
____ Have ZOOM Desktop Client ____ Have a high quality HD camera
____ Have a tripod and position camera at eye level
____ Have a headset microphone / speaker
____ Have a spare headset microphone / speaker
____ Have a high speed (10 Mbps) internet connection (test at https://www.speedtest.net/)
____ Have a portable green screen background
____ Have a place where you can restrict access, and others will not walk into the shot